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Writing the Best Out of Office Messages

The first day of summer has officially brought the sunny season to our region. And with summer, comes vacations.

Many times, it can be difficult to take time away, especially if you are in a work from home role. That’s why it is important to maintain your work-life balance by ensuring you can enjoy your vacation interruption free.

That’s why it’s important to use the Out of Office, or OOO, message. This is an automated response when people contact you via email, slack, or other virtual channels. If you’re going to be gone an especially extended time, it’s recommended you record a temporary Out of Office Voicemail as well.

The best Out of Office message should include 3 things:

1. The dates you will be gone

2. Next best point of contact

3. When you will return (if known)

Your Out of Office message should also be succinct, as that is the best way to ensure there is no confusion.

It’s also important that you make sure your Out of Office message is automated, so that you do not need to adjust it or access it, and that it is posted on all channels of communication used by your office and colleagues.

Here is an example of an appropriate Out of Office message you can use for your upcoming vacation:

Hello, you have reached the {method of contact} of {Insert Name Here}

I am going to be away from the office from {Date} until {Date} (or if unknown, use: until further notice)

If you need urgent assistance, please contact {Colleague/boss name} at {email and phone number} and they will be able to help. I will get back to you as soon as possible after my return {Insert return date}

Sorry for any inconvenience, and thanks again,

{Your name here}

It’s important to be professional and maintain that work life balance!

Hopefully this article helps you set yourself up for stress free time off this summer. Looking for more career advice, or need help with career planning and resume writing?

Contact your local career center today!


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